Please note
- From now on, applications can only be submitted digitally via Lucom. Further information can be found under "How to apply?"
- As of 1 April 2024, the application must be accompanied by the certificate "Good scientific practice in doctoral studies" (see "Required documents")
- There is no entitlement to funding
- No acknowledgement of receipt will be sent out for your application
- No information about the current status of the procedure can be given
- Applications must be submitted with sufficient lead time
Presentations - Conferences - Research
Presenting your own work at conferences, symposia and expert meetings is an important step in your scientific career. UniBw M provides the PhD travel fund as a tool to support both active participation in conferences and periods of active research at other institutions. There are two types of funding available: conference trips and research at other institutions.
In order to be eligible for financial support, periods of research at other institutions or trips to attend conferences must be directly related to the subject of your doctoral dissertation. The subject and content of the event/period of research at another institution must be closely connected to your own research-related work or plans.
Funding must advance the doctorate/habilitation and should be used only if no other support is available. Funding should primarily be provided by the institute or from the PhD supervisor’s budget – only where this is impossible should the PhD travel fund be used.
Trips to attend a conference (or symposium/meeting) are funded only if they include active participation (own presentation/poster presentation, official function) in the event.
Periods of research at other institutions are eligible if:
- active research is conducted,
- results can be presented,
- no other way to access the data/field of research is available.
Please note:
Only one instance of PhD-related travel per year is funded.
Overhead or unused funds
As of 2020, PhD travel can be augmented from overhead or unused funds. For this purpose, the business trip was converted into a grant trip. The grant allowance of 60% of the travel expenses is automatically topped up to the rates of the PhD travel fund. Should the trip be more expensive, it can be augmented to 100% from overhead or residual funds.
More Information
Please read the following information thouroughly before applying.
Other available funding
Before applying for support from the PhD travel fund, please check whether other funding is available, e.g. via:
German Academic Exchange Service DAAD: Scholarship Database (in German)
Eligible travel
Trips to attend conferences as well as periods of research at other institutions are eligible for funding, provided they are directly related to the preparation of a doctoral or postdoctoral dissertation Since 2007, active participation (own presentation/poster presentation, official function) in the event in question has been a prerequisite for receiving funding for conference trips.
Requirements for periods of research at other institutions
- Active research is conducted (e.g. data collection).
- Results can be presented (e.g. chapters of the doctoral dissertation).
- No other ways of accessing the data/field of research are available (.e.g. field research).
What is NOT funded?
Methodology courses, further education courses, informal applications, trips to conferences and symposiums without active participation.
Who is eligible to apply?
All members in accordance with section 15 of the General Regulations of the University of the Bundeswehr Munich (§15 RahBest of UniBw M) who are working on their doctorate or habilitation. In the case of cooperating doctorates who are carrying out their doctorate or habilitation at another university, it is necessary that a supervisor and the doctoral candidate or the habilitation candidate are members according to §15 RahBest of UniBw M.
Number of trips funded
A maximum of one trip per person per year can be funded.
How to apply
- Log in to Lucom with your username and password. You can find a description of the procedure in the online portal and the application process here (please note that this document is currently only available in German) or in the university's internal wiki. Please remember to submit the necessary documents (certificate “Good Scientific Practice in Doctoral Studies“ and the confirmation of acceptance of your contribution) together with your application.
- Once your application has been approved, you will be asked to file a travel grant application with the note "PhD travel fund". Should your trip exceed the rates of the PhD travel fund, the difference can be paid up to 100 % from overhead or remaining funds. Please send the travel grant application together with the approved application to the travel office ZV II.3.
- Please note that for European countries as well as for the European Economic Area (EEA) and Switzerland, you will need to apply for an A1 certificate from your personnel office.
- A travel report must be prepared after the trip and submitted digitally 6 weeks after the trip at the latest to the supervisor of the PhD travel fund. You will find the template for this under "Required documents".
- The travel expense accounting happens exclusively via the travel office ZV II.3 and can only take place if the travel report has been submitted and accepted in due time.
Paper applications will no longer be accepted. Applications can only be submitted via Lucom.
Please note that no confirmation of receipt of the application will be sent. Furthermore, no information can be given about the current status of the procedure. Please refrain from this form of enquiry.
Travel report
As of 2023, a short report in English or German (template coming soon) must be written within 6 weeks following the congress trip or research stay and sent in electronic form to the PhD Travel Fund contact person. The report should be in a form that makes it possible to use it in public relations work. Funding can only be granted after the report has been submitted.
Important documents
Here you can download the
Don't forget to enclose the certificate "Good research practice during doctoral studies" (more information).
Contact
If you have any questions concerning the PhD travel fund or the application process, please contact us:
Lena Lehmann
Email: L.Lehmann@unibw.de